{"id":7471,"date":"2026-09-25T08:00:00","date_gmt":"2026-09-25T06:00:00","guid":{"rendered":"https:\/\/www.sellox.nl\/?p=7471"},"modified":"2026-08-10T14:52:11","modified_gmt":"2026-08-10T12:52:11","slug":"how-do-you-arrange-access-for-a-cleaning-company","status":"publish","type":"post","link":"https:\/\/www.sellox.nl\/en\/hoe-regel-je-toegang-voor-een-schoonmaakbedrijf\/","title":{"rendered":"How do you arrange access for a cleaning company?"},"content":{"rendered":"

You arrange access for a cleaning company by choosing between a physical key, an access card, or a digital key system, and by making clear agreements about when and where cleaning staff are allowed to go. Good. access control<\/a> is indispensable in this regard: it protects your premises, your employees, and your assets. Do you have questions about the best approach for your situation? Feel free to contact us<\/a> with Sellox. In this article, we answer the most frequently asked questions about access for cleaners.<\/p>\n

What access options are available for cleaning staff?<\/h2>\n

There are three common access options for cleaning staff: a physical key, an electronic access card, or a temporary digital access code. Which option is best depends on the size of your premises, the number of cleaners, and how flexible the working hours are.<\/p>\n

A physical key is the simplest solution, but it also entails the most risks. A card or digital code offers more control, as you can set access per person and easily revoke it. For larger buildings or multiple floors, an electronic system is more practical, as you can determine who has access per zone. Some cleaning companies also work with a dedicated contact person who manages the key or card on behalf of the entire team.<\/p>\n

How do you limit the risks when handing over keys?<\/h2>\n

You limit the risks associated with handing out keys by keeping the number of copies to a minimum, maintaining a key register, and making contractual agreements regarding liability in the event of loss or misuse.<\/p>\n

Never issue more keys than strictly necessary. Create written proof for every issuance: who received the key, on what date, and for what purpose. Include in the contract with the cleaning company what happens if a key is lost. Also consider replacing or reconfiguring locks as soon as a cleaning company ceases operations or staff changes. With electronic systems, this problem is largely eliminated, as you can block access remotely without physical modifications.<\/p>\n

What are the advantages of an access card over a key?<\/h2>\n

Compared to a key, an access card offers more control, better record-keeping, and easier management. You can block a card at any time, set access by time slot, and automatically track who entered the premises and when.<\/p>\n

With a key, you do not know exactly who used it or at what time. A pass links every access attempt to a specific person, which greatly improves traceability. Moreover, you do not need to replace locks during staff changes: you simply block the pass of the departing employee and activate a new one for the replacement. Time-based access is another major advantage: you can set a cleaner's pass to work only between, for example, 06:00 and 09:00, so that access is automatically denied outside those hours.<\/p>\n

What agreements should you make with a cleaning company?<\/h2>\n

With a cleaning company, you must at a minimum make agreements regarding access times, which areas are accessible, how keys or passes are managed, and the procedure in the event of loss, damage, or a security incident.<\/p>\n